Privacy policy
In line with Article 13 of the GDPR, this notice explains how we process personal data submitted with translation requests via ceviri.pl.
1. Data controller
The data controller is the private individual operating ceviri.pl (the “Operator”). Contact: kontakt@ceviri.pl. The Operator’s full identification details are provided without delay on request sent to this address.
2. Data we process
- full name;
- contact details (phone / WhatsApp number or email) and your chosen contact channel;
- your optional note;
- the documents you upload and the data in them – these may include data about other people and special-category data such as health data;
- the language in which you use the site.
The hosting provider may briefly keep technical connection logs, such as IP addresses, needed to run the site.
3. Purposes and legal bases
- Preparing a quote and contacting you – steps taken at your request before entering into a contract (Art. 6(1)(b) GDPR).
- Producing and delivering the translation – performance of the contract (Art. 6(1)(b) GDPR).
- Special-category data in documents (e.g. health) – your explicit consent, given by sending the form (Art. 9(2)(a) GDPR). You may withdraw it at any time; this does not affect processing before withdrawal, but we will then be unable to produce the translation.
- The sworn translator’s statutory register (repertorium) – legal obligation (Art. 6(1)(c) GDPR; Art. 17 of the Polish Act on the Profession of Sworn Translator).
4. Recipients
- Sworn translators in our team – only the translator working on your translation.
- Service providers processing data on our behalf: Supabase – database and file storage on EU servers (Frankfurt); Netlify – website hosting.
- If you choose WhatsApp as your contact channel, correspondence takes place via WhatsApp.
We do not sell your data or use it for marketing.
5. Transfers outside the EEA
Requests and documents are stored in the EU. If the hosting provider processes technical connection data outside the EEA, this is based on a European Commission adequacy decision or standard contractual clauses.
6. Retention
Your request and documents are deleted once the translation has been delivered. If the quote is not accepted, they are deleted within 30 days at the latest.
Exception: the sworn translator records the job (e.g. date, client name, document description) in the repertorium required by law and keeps it for the statutory period.
7. Your rights
- access to your data and a copy of it,
- rectification,
- erasure,
- restriction of processing,
- data portability,
- objection to processing,
- withdrawal of consent at any time.
Please send requests to kontakt@ceviri.pl. You also have the right to lodge a complaint with the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw, Poland (uodo.gov.pl).
8. Is providing data required?
Providing data is voluntary, but without your name, contact details and document we cannot prepare a quote.
9. Automated decisions
We do not make automated decisions or carry out profiling.
10. Anonymous visit statistics
To improve the site we keep cookie-free statistics that do not identify you: page viewed, language, device type (mobile/desktop), the name of the referring site and the number of clicks on buttons such as the form or WhatsApp. No IP address, browser identifier or personal data is stored; data is kept in the EU and deleted after 13 months at the latest. Legal basis: legitimate interest (Art. 6(1)(f) GDPR). If “Do Not Track” is enabled in your browser, nothing is counted.
11. Cookies and browser storage
We use no tracking or advertising cookies. Your browser only stores your language and theme preference, a form draft (deleted when you close the tab) and a cache of the site’s texts.
12. Security
Connections are encrypted (HTTPS). Documents are kept in non-public storage, accessible only to authorised administrators.
13. Anonymous visit statistics
To understand how the site is used, we record page views, the site language, device type (phone/computer) and the name of the referring website. No cookies or similar identifiers are used, your IP address is not stored in these statistics and the records cannot be linked to you. Legal basis: our legitimate interest in improving the site (Art. 6(1)(f) GDPR).
Last updated: 11 November 2026